Executive Assistant

Are you looking for more?
 

At Mohawk Industries, we’re committed to more – more customer solutions, more process improvements, more sustainable manufacturing and more opportunities for our team.

As a Fortune 500, global flooring leader with some of the best-known brands in the industry, Mohawk is a great place to start or develop your career with an emphasis on more of what’s important to you. Whether you want to lead more, innovate more, learn more or create more, you can find your more with Mohawk.

What we need:

The Executive Assistant supports multiple individuals in performing advanced administrative work that requires highly specialized skills and knowledge and a higher degree of independent decision-making, confidentiality acumen, and personal initiative. This position serves as an administrative liaison with internal staff, customers, vendors, and contacts outside the department.

This role will report directly to the Sr. VP of Human Resources, providing direct support and also supporting Mohawk's Chief Operating Officer, Chief Information Officer, and Chief Sustainability Officer. 

What you’ll do:

• Perform work of a confidential nature and appropriately exercise initiative and discretion as necessitated by the situation.
• Screen incoming calls and route calls to appropriate individuals.
• Schedule and coordinate meetings, appointments, and travel. Create meeting agendas and distribute information to all parties who should receive it. Collect information needed for reports and meetings.
• Perform word-processing to generate reports, correspondence, and memoranda for department personnel. Responsible for the integrity of outbound correspondence.
• Prepare and produce routine and specialized reports, using judgment regarding format & layout. Provide ad hoc analysis as needed.
• Create graphs and charts for various projects utilizing Microsoft Excel & other platforms.
• Coordinate the efficient operation of the office by generating and maintaining confidential and general files, ordering supplies, maintaining manuals, and performing all other relevant duties.
• Research, prepare, and edit reports and presentations.
• Maintain department personnel files, including copies of employee performance appraisal forms, cumulative vacation records, attendance records, etc.
• Ensures that all assigned projects are completed in a timely and efficient manner, and that follow-up is conducted on all administrative details.
• May provide day-to-day oversight and leadership to staff members in a lesser grade.
• Performs other duties as assigned.

What you have:

• Bachelor’s degree in a related field or equivalent education and/or experience.    
• 5+ years of job-specific experience or equivalent education and/or experience.    

What you’re good at:

• Proven ability to maintain high levels of confidential information.
• Ability to use judgment, discretion, initiative, and organizational skills to prioritize work and meet each internal and external customer’s needs.
• Strong PC aptitude - MS Word/Excel/PowerPoint/Outlook. Ability to create, analyze, and explain spreadsheets, graphics, formulas, formats, etc.
• Excellent verbal and written communication skills.
• Proven ability to exercise sound, analytical judgment and project management skills.
• Comprehensive knowledge of office policies and administration procedures.
• Excellent interpersonal skills to effectively interact with all levels of management, internal and external customers, vendors, and subscribers.
• Excellent proofreading skills.
• Normal office environment

What else?

• Physical demands: While performing the duties of this job, the employee is required to walk; sit; use hands to finger, handle or feel object, tools, or controls; reach with hands and arms; balance; stoop; talk; or hear.  The employee must occasionally lift and/or move up to 30 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. This candidate must be willing and able to stand on their feet for periods of time.
• Work environment: This role is on-site 5 days/week in Calhoun, GA. Occasional flexible hours may be required, but with prior notice. 
• We’re located in a pretty great spot – check out this video to see what we mean

#LI-LH1

Mohawk Industries is a leading global flooring manufacturer that creates products to enhance residential and commercial spaces around the world. Mohawk’s vertically integrated manufacturing and distribution processes provide competitive advantages in the production of carpet, rugs, ceramic tile, laminate, wood, stone and vinyl flooring. Our industry-leading innovation has yielded products and technologies that differentiate our brands in the marketplace and satisfy all remodeling and new construction requirements. Our brands are among the most recognized in the industry and include American Olean, Daltile, Durkan, IVC, Karastan, Marazzi, Mohawk, Mohawk Home, Pergo, and Quick-Step. During the past decade, Mohawk has transformed its business from an American carpet manufacturer into the world’s largest flooring company with operations in Australia, Brazil, Canada, Europe, India, Malaysia, Mexico, New Zealand, Russia and the United States.

Mohawk Industries, Inc. is an Equal Opportunity Employer including disability/veteran committed to an inclusive workplace and a proud Drugs Don’t Work participant.