Executive Assistant

Executive Assistant I

     Find your more with Mohawk!
 

At Mohawk Industries, we’re committed to more – more customer solutions, more process improvements, more sustainable manufacturing and more opportunities for our people.

As a Fortune 500, global flooring leader with some of the best-known brands in the industry, Mohawk is a great place to start or develop your career with an emphasis on more of what’s important to you. Come find your “more” with Mohawk!

What we need:

Executive Assistant typically supports multiple individuals and/or locations in performing advanced administrative work that requires highly specialized skills and knowledge and a higher degree of independent decision-making, confidentiality acumen, and personal initiative. The position plays a major role in coordinating the primary functions or activities of an administrative department or unit, or of a special program.

This position serves as administrative liaison with internal staff personnel customers, vendors and contacts outside the department.

What you’ll do:

• Performs work of a confidential nature and appropriately exercises initiative and discretion as necessitated by the situation.
• Screens incoming calls and routes calls to appropriate individuals. Schedules and coordinates meetings, appointments and travel. Creates meeting agenda and distributes information to all parties who should receive it. Collects information needed for reports and meetings.
• Performs word-processing to generate reports, correspondence and memoranda for department personnel. Responsible for the integrity of outbound correspondence.
• Prepares and produces routine and specialized reports, using judgment for format layout. Provides ad hoc analysis as needed.
• Creates graphs and charts for various projects using spreadsheet software.
• Coordinates the efficient operation of the office by generating and maintaining confidential and general files, ordering supplies, maintaining manuals, and performing all other relevant duties.
• Researches, prepares and edits reports and presentations.
• Maintains department personnel files, including copies of employee performance appraisal forms, accumulative vacation records, attendance records, etc.
• Assures that all assigned projects are completed in a timely and efficient manner and that follow-up is done on all administrative details.
• May provide day-to-day oversight and leadership to staff members in a lesser grade.
• Performs other duties as assigned.

What you have:

• High School Diploma or GED required. AA degree or two years college preferred.
• 5+ years of increasing responsible administrative work experience that provides the incumbent with comprehensive knowledge of the principles, concepts, methodology, skills, technical methods required to successfully perform the job.

What you’re good at:

• Proven ability to maintain high levels of confidential information.
• · Ability to use judgment, discretion, initiative, and organizational skills to prioritize work and meet each internal and external customer’s needs.
• · Strong PC aptitude - MS Word/Excel/PowerPoint/Outlook. Ability to create, analyze and explain spreadsheets, graphics, formulas, formats, etc.
• · Excellent verbal and written communication skills.
• · Proven ability to exercise sound, analytical judgment and project management skills.
• · Comprehensive knowledge of office policies and administration procedures.
• · Excellent interpersonal skills to effectively interact with all levels of management, internal and external customers, vendors, and subscribers.
• · Excellent proofreading skills.
• · Normal office environment

What else?

• Physical Demands and Work Environment:
• The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Physical demands: While performing the duties of this job, the employee is required to walk; sit; use hands to finger, handle or feel object, tools, or controls; reach with hands and arms; balance; stoop; talk; or hear.  The employee must occasionally lift and/or move up to 30 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. This candidate must be willing and able to stand on their feet for periods of time.
• Work environment:  This candidate must be able to work flexible hours.
• We’re located in a pretty great spot – check out this video to see what we mean

Mohawk Industries is a leading global flooring manufacturer that creates products to enhance residential and commercial spaces around the world. Mohawk’s vertically integrated manufacturing and distribution processes provide competitive advantages in the production of carpet, rugs, ceramic tile, laminate, wood, stone and vinyl flooring. Our industry-leading innovation has yielded products and technologies that differentiate our brands in the marketplace and satisfy all remodeling and new construction requirements. Our brands are among the most recognized in the industry and include American Olean, Daltile, Durkan, IVC, Karastan, Marazzi, Mohawk, Mohawk Home, Pergo, and Quick-Step. During the past decade, Mohawk has transformed its business from an American carpet manufacturer into the world’s largest flooring company with operations in Australia, Brazil, Canada, Europe, India, Malaysia, Mexico, New Zealand, Russia and the United States.

Mohawk Industries, Inc. is an Equal Opportunity Employer including disability/veteran committed to an inclusive workplace and a proud Drugs Don’t Work participant.